Some years back I was asked to take over a supposedly well run Programme of Work delivering a Siebel solution across Europe and South America. After a suitable handover period I finally got my chance to attend a Programme Board meeting. During the meeting I became concerned at the low number of escalated risks and issues (numbering in single digits) with none of them identifying who owned them, or what the progress was in resolving them. The escalated risk and issues looked more like a “to-do” list with very little tracking. It was clear to me that the risk and issue management was failing especially when many of the reported risks and issues seemed very trivial for a programme with upwards of 1500 staff. Because poor risk and issue management is detailed in most project /programme surveys as a key reason for failure I new I had to get to the bottom of this issue before I took over from the out-going Programme Manager.
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What is it?
A programme risk register is a vital tool which makes risk management possible. It is the central place where all a project or programmes risks are aggregated together and tracked. This risk register has the capability to log not just risks which threaten the programmes success, but also opportunities in accordance with MSP best practice.
The difference between this log and Project Risk logs we offer for download on this site is that this log is designed specifically to manage risks which have strategic impact on a programmes probability of success /failure and follows the best practice guidelines as detailed in MSP/P3O.
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A Gantt chart is a type of bar chart that illustrates a project Schedule. Gantt charts illustrate the start and finish dates for group of tasks and the tasks themselves necessary to deliver a Projects Objectives. These tasks are typically arranged in accordance with a known Work Breakdown Structure. Gantt charts also show the dependencies /relationships between tasks and activities (task groups). Gantt charts can be used to show current schedule status using percent-complete shadings and a vertical “TODAY” line as shown in the above picture.
In the 1980s, personal computers eased the creation and editing of elaborate Gantt charts. These desktop applications were intended mainly for project managers and project schedulers. Although now regarded as a common charting technique, Gantt charts were considered revolutionary when they were first introduced. In recognition of Henry Gantt’s contributions, the Henry Laurence Gantt Medal is awarded each year for distinguished achievement in management and community services.
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An Influence Interest Matrix is a means of working out the influence of stakeholder over the progress and direction of your project and then using this ranking and the attached chart decide what level of communication those stakeholders should receive during the life cycle of your project.
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If you are in the process of putting together a communications plan as detailed my “How to write a communications plan guide” URL you will need at some point to construct a Stakeholder Interest Map. The purpose of this map is to layout your identified project stakeholders and their key areas of interest in the project. This is a key intermediate document to the development of a quality communications plan.
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