Posted by Kevin Brady on Fri 28th March 2008 at 04:44 AM, Filed in Templates
Please click “Knowledge Transfer Plan Template” to get your free excel download.
About a year ago I was assigned to work on a large programme of work with a staff count of some 350 people. I was told that the resource management on the programme was exceptional so I went to find out why.
One of the things I discovered, which was something I had not come across previously, was the practice of making everyone working on the programme complete knowledge transfer plans. I discovered what this meant when I was asked to complete one myself. I had to detail all the knowledge I had concerning my role and its responsibilities which would be essential to pass onto someone else intending to takeover my role /position. The template was styled in the form of an Excel generated work breakdown structure, so that at anytime before /during a KT event, effort and transition durations could be calculated.
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Please click “Programme Dashboard Template” to get your free excel download.
If you are new to Programme Management and wondering how you are going to report progress to your sponsor /steering group then look no further. This template produces a one page quick reference report on the status of a programme containing a number of projects.
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Recently, on a flight to Bangalore India and in the ensuing boredom I struck up a conversation with the passenger sitting next to me.
After a short chat it was clear we had something in common professionally. It turned out that “Mr X” was a senior software engineer for Honeywell and responsible for the developing of new fly-by-wire flight systems.
“Wow” how interesting! A branch of IT I knew little about, and an opportunity to learn something new.
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The Final Verdict 
A well known management consultancy house recently asked me review of their existing portfolio of PMO executed programmes of work with the objective of developing the following artefacts :-
- A PMO vision statement
- Development of a standardised out-of-the-box PMO execution blueprint (covering set-up /operational roadmap) capable of being reused and executed on all future large scale programmes of work.
- Revise, and update where necessary, all process definitions /procedures which would be used to execute a standardised PMO Blueprint.
This consultancy really seemed to have connected with the whole concept of how PMO’s could be used as a powerhouse of efficiency and profitability on large scale programmes of work.
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The Best Engine For Success
For the Pros and Cons of other PMO models please see blogg posts Managing PMO, Consulting PMO or PSO
Seen through the eyes of a deploying Managing Consultant this model draws on the best features of the Managing and Consulting PMO models to create a hybrid model between the managing and the consulting PMO models. This drives and supports project management practices via a centralising PMO, but with the majority of the management of individual projects /programmes resting with formalised partnerships between individual end client business units and on-the-ground project /programme management resource.
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